Student Activities

Planning Checklist

Downloads

SPC-Program Checklist (Download as a Word Document)

SPC-Program Checklist (Download as a PDF)

Program Planning Checklist

Student organizations/advisors must wait until an allotment has been approved by the administrator supervising the budget source requested or approved by the Funding Board to make any payments towards a program or facilitate the signing of any agreement for services (contract, Standard Riders, Purchase Order/Request, waiver, etc.).

 

Student Programming Internal Organization Action

Remember to check off the boxes that apply to your program.
Complete a programming proposal for funding – DO NOT MAKE ANY PURCHASES UNTIL FUNDING FOR YOUR PROGRAM HAS BEEN APPROVED.
Advisor/Student Organization: Share programming ideas with your student organization, advisor or Resident Coordinator
Create a publicity campaign for you program (see “Advertising Your Program handout)
Delegate secure responsibilities for the program to your fellow organization member
Secure professional staff volunteers if they are required for your program if deemed necessary.
Communicate with your student organization members and volunteers on the itinerary for the program.

Campus Partners in Programming Checklist

Remember to check off the boxes that apply to your program. Date of Completion
Administrative Services: Contact Administrative Services for when using space in the Union Building, residence hall lounges, and Union patio for set up needs and electrical requirements
Athletics Department: Contact the Athletics Department if you wish to use the Explorer logo on any graphics or t-shirts and reserving space in the Hayman Center.
Dining Services: Contact Dining Services if you need your program catered or you need permission to use outside caterer.
Room Reservations:  Use the mylasalle Portal to make room reservations.
Security and Safety: Contact Security and Safety if the program needs campus Security Guards to be present.
University Communications: Contact University Communications if you wish to use the official La Salle University logo on graphics or logos

External Campus Partners in Programming Checklist

Remember to check off the boxes that apply to your program.

Date of Completion
EMT/Ambulance Service
Events Security Guards (Non-La Salle)
Hotel/Transportation
Novelty/Inflatable Attractions

Payment of Vendor/Reimbursement Checklist

Remember to check off the boxes that apply to your program. Date of Completion
Review documentation for payment with the Director of the Student Programming Center.Legal documents MUST be signed by a University Official.  Students CANNOT sign legal Documents such as contracts, Standard Riders, Waivers, etc.
Vendor Information Form: The vendor will need to complete the Vendor Information Form if the vendor you are working with is being paid with a check from La Salle University.
Payment for Program Expenses: You must discuss the form of payment for program vendors and program expenses with the administrator who supervises the budget paying for program.
Retrieve checks from the Finance & Administration (remember the Check Request and deadline is Monday at noon.)  Checks are cut on Thursday afternoons.

Bus Program Request Checklist

Remember to check off the boxes that apply to your program. Date of Completion
Make an appointment with the Programming Coordinator in the Student Programming Center complete and review the Bus Request Form no later than five weeks before the date of your proposed program.
Complete and review the Bus Request Form with the Student Programming Coordinator in the Student Programming Center.
Make arrangements with the Programming Coordinator in the Student Programming Center for ticket sales, retrieval of the Bus Registration Form, Ticket Sales/Sign-Up Sheet with the names of participants…and any supplemental items for your program
Return any materials lent to you to the Student Programming Center after your program.

Ticket Sales/Sign Up Request Checklist

Remember to check off the boxes that apply to your program. Date of Completion
Make an appointment with a professional staff member in the Student Programming Center complete and review the Ticket Sales/Sign-Up Request Form.
Complete and review the Ticket Sales/Sign-Up Request Form with a professional staff member in the Student Programming Center.
Create coupons for distribution to students participating in your program.
Give the coupons (cut, numbered, and in numerical order) to a professional staff member inthe Student Programming Center for distribution to participants as they sign-up for your program.
After the Last Day of Ticket Sales/Sign-Up: Make an appointment with a professionalstaff member in the Student Programming Center to retrieve the Ticket Sales/Sign-Up Sheet of participants , Bus Registration Form, deposits, or any supplemental items for your program.
Return any material borrowed from the Student Programming Center after your program is completed.

Publicity flyers must include ticket sales start-end dates, times of sales, cost of the deposit or program, and the ticket sales policy of the Student Programming Center.