Student Activities

Planning Timeline

A General Overview

The Student Programming Center and Administrative Services suggests students plan their programs, reserve space, and submit funding proposals on a timeline that will make their programming positive. Initial approval for programming can be revoked if proper programming guidelines are not followed.

Programs that have not followed funding guidelines, room reservation guidelines, advertising/promotion guidelines, etc. may be suspended and/or canceled.

Student organizations/advisors must wait until an allotment has been approved by the administrator supervising the budget source requested or approved by the Funding Board to make any payments towards a program or facilitate the signing of any agreement for services (contract, Standard Riders, Purchase Order/Request, waiver, etc.).

Programs requiring a signed legal document (contract, Agreement for Professional Services, etc.) may require one or more months of extra program planning time.

Type of Program Program Planning Reserving Space in the Union Building/Resident Hall Lounges Submitting Program Proposals or Funding Requests
Coffeehouse
Happening Hour
Open Mic Night
Karaoke
Films
No later than four weeks before the program. No later than two weeks before the program. No later than two weeks before the program.
Bus Program:
In and Around Philadelphia

(Yellow Bus)
No later than four weeks before the program. N/A No later than two weeks for trips being planned in the City of Philadelphia/surrounding area.
Bus Program:
Long Distance Trip
(Coach Bus Required)
No later than a month before the program. N/A No later than a month for long distance trips
Large Social Event
Barbecue
Novelty/Inflatable Program
No later than four weeks before the program. No later than four weeks before the program. No later than four weeks before the program.
Concert (50-200 people)
No later than three months before.(200 – 400 people)
No later than five months before.(400 – or more people)
No later than six-nine months before.
Same as “Program Planning Box for Concerts”. Same as “Program Planning Box for Concerts”.
Formal Dinner/Social Between three –six months before the program. On-Campus: No later than three months before the program.Off-Campus: No later than six months before the program. Between three – six months before the program.

Some programs have unique circumstances not addressed on this sheet. There are programs that have unique needs that may warrant the approval or denial of a program not covered in the information printed above.

Program Proposal Form

Program Proposal/Funding Request Form

This form is for requesting funds from the Activities Programming Budget for programs that are under $1,000.00 and not conferences, tournaments, retreats or other non-activity related programs.

Student organizations/advisors must wait until an allotment has been approved by the administrator supervising the budget source requested or approved by the Funding Board to make any payments towards a program or facilitate the signing of any agreement for services (contract, Standard Riders, Purchase Order/Request, waiver, etc.).

Late Night La Salle: If you wish to request money for weekend/evening programming please go to the Late Night La Salle Website.

Funding Board: If you wish to request funding for $1,000.00 or more and/or a conference, tournament, competition, retreat programming, please review the Funding Board Guidelines.

Bus Budget: If you are requesting bus transportation or requesting Septa tokens please submit a Bus Request Form.

  • All Fields Required.


  • The Program Proposal/Funding Request MUST be returned to the appropriate staff person no later than two weeks before the program date. There may be programs that need significantly more planning time. In those cases the Program Proposal/Funding Request must be handed in no later than one month before the program date.


  • Programs must be publicized through print ads (flyers/posters, etc) and Portal announcements to the entire campus. Word-of-mouth publicity alone is not sufficient publicity.

    Funding Request:
    Only enter numerical data for the information requested below.

 

 

Initial funding for programming can be revoked if proper programming guidelines are not followed. Programs that have not followed funding guidelines, room reservation guidelines, advertising/promotion guidelines, etc. may be suspended and/or canceled.