A General Overview
The Student Programming Center and Administrative Services suggests students plan their programs, reserve space, and submit funding proposals on a timeline that will make their programming positive. Initial approval for programming can be revoked if proper programming guidelines are not followed.
Programs that have not followed funding guidelines, room reservation guidelines, advertising/promotion guidelines, etc. may be suspended and/or canceled.
Student organizations/advisors must wait until an allotment has been approved by the administrator supervising the budget source requested or approved by the Funding Board to make any payments towards a program or facilitate the signing of any agreement for services (contract, Standard Riders, Purchase Order/Request, waiver, etc.).
Programs requiring a signed legal document (contract, Agreement for Professional Services, etc.) may require one or more months of extra program planning time.
|Type of Program||Program Planning||Reserving Space in the Union Building/Resident Hall Lounges||Submitting Program Proposals or Funding Requests|
Open Mic Night
|No later than four weeks before the program.||No later than two weeks before the program.||No later than two weeks before the program.|
In and Around Philadelphia
|No later than four weeks before the program.||N/A||No later than two weeks for trips being planned in the City of Philadelphia/surrounding area.|
Long Distance Trip
(Coach Bus Required)
|No later than a month before the program.||N/A||No later than a month for long distance trips|
|Large Social Event
|No later than four weeks before the program.||No later than four weeks before the program.||No later than four weeks before the program.|
No later than three months before.(200 – 400 people)
No later than five months before.(400 – or more people)
No later than six-nine months before.
|Same as “Program Planning Box for Concerts”.||Same as “Program Planning Box for Concerts”.|
|Formal Dinner/Social||Between three –six months before the program.||On-Campus: No later than three months before the program.Off-Campus: No later than six months before the program.||Between three – six months before the program.|
Some programs have unique circumstances not addressed on this sheet. There are programs that have unique needs that may warrant the approval or denial of a program not covered in the information printed above.