Meeting Minutes – November 25, 2003

We received and reviewed the most recent edition of the “master calendar,” through early November, 2004, and noted the work done recently by the ad hoc group on which several of our members served to set the dates for major fall, 2004 University events (Homecoming, Family Weekend, Honors Convocation, etc.). We reviewed again the January, 2004 Continuing Studies “inter-session” class dates, with particular emphasis on the classes that will be held while the University is otherwise closed for business, January 2 and 3. We reviewed the results of the recent Banner “Events Module” demonstration, in which many of our members particpated, and concluded that the module will most likely not be useful for our purposes, i.e. creating and maintaining an electronic, shared, publicly-visible, and current events scheduling and management calendar tool, although it likely will be useful for the other purposes that University Advancement needs. It was agreed that we will now investigate alternative systems. Mr. Hershberger and Ms. Hopkins both have the names of and/or leads regarding such systems and they will assemble and share information with all of us. Mr. Hershberger will work to involve Information Technology staff at this early stage, as well. An ad hoc sub-committee met after the full meeting to discuss strategies for refining the management of a variety of University events, with particular emphasis on overall “calendaring,” specific and strategic event scheduling, and event logistics coordination (set-ups and so forth). While there is not full consensus in regard to whether or not we might best proceed with a refined version of the associational, matrix management system represented by our committee or with a central events-scheduling and management center of some kind, it was agreed that the former might meet our needs if fortified by a central scheduling contact location and/or number and an efficient electronic information system, as referenced above. Work and discussions about these topics and tools will continue.

This entry was posted in Summer Steering Committee. Bookmark the permalink.