Physical Facilities

Mission

The Physical Facilities Department and Division of Student Affairs collaborate weekly to communicate needs, requests, and other issues pertaining to student residences, as well as divisional facilities and resources.

DSA Representatives

  • Holly Johnston
  • Kyra Spoto
  • Karen Kostelny

Meeting Minutes

Meeting Minutes – November 25, 2004

No meeting, Thanksgiving Holiday.

Meeting Minutes – November 11, 2004

Following general business and maintenance request updates, Thanksgiving Closing procedures were discussed. Information was provided on the Manor elevators and plans were announced for the installation of operable windows in the St. Katharine’s East lounge rooms over the Christmas break.

Meeting Minutes – November 4, 2004

Use of guest space accommodations was the first item of discussion. Concerns over lack of proper trash removal by Manor residents were shared and an announcement was made regarding the newly vacant Housing Services Assistant position.

Meeting Minutes – October 28, 2004

Updates on various maintenance requests and projects were provided followed by discussion on securing windows in the North Halls complex. The tentative Summer 2005 conference group schedule was shared and a lengthy discussion regarding logistics ensued.

Meeting Minutes – October 21, 2004

No Meeting.

Meeting Minutes – October 14, 2004

Confirmation was received that the heat has been turned on in the residential facilities. Discussion shifted to hot water issues in the Manor. Procedures for replacing fire extinguishers were reviewed and we learned of a proposal to turn the St. … Continue reading

Meeting Minutes – October 7, 2004

No Meeting.

Meeting Minutes – September 30, 2004

Conversation focused on damaged window screens and holding students accountable. Project updates from relocating vending equipment in the Union to installation of new No Smoking signs in the residence halls were provided. Procedures for approval of special housing accommodations were … Continue reading

Meeting Minutes – September 23, 2004

No Meeting.

Meeting Minutes – September 16, 2004

Discussion continued on roof leaks, this time in the Multicultural Center. Thermostat and lock issues were discussed followed by updates and concerns provided representatives from each area.

Meeting Minutes – September 9, 2004

Follow-up on outstanding maintenance issues was the first order of business. We learned that Physical Facilities would be installing window air conditioning units in the St. Katharine lounge rooms. Manor issues dominated the conversation with a number of apartments having … Continue reading

Meeting Minutes – September 2, 2004

After a review of opening weekend, there was follow-up on various maintenance requests. An update was provided on approved air conditioners in LA and TC as well as installation of screens in those two facilities. Individuals from each office represented … Continue reading

Meeting Minutes – April 1, 2004

Physical Facilities’ role in Commencement Week was discussed as well as in up coming activities relating to Spring Fling. Decisions are being made on which St. Miguel units to take off line during the summer for extensive repairs.

Meeting Minutes – March 14, 2004

In addition to general business and maintenance request updates, we learned that the University’s service provider for extermination is still receiving repeat requests for a handful of rooms. Planning for summer continued. Updates from each area were provided.

Meeting Minutes – February 26, 2004

Following general business and maintenance request updates, discussion focused on revisiting procedures to reset fire alarm pull stations in the Manor Apartments. An update was provided on vandalism.

Meeting Minutes – February 19, 2004

In addition to general business and maintenance request updates, custodial requests for residential spaces were discussed. We learned that television cable installation was required in the new St. Katharine triples. End-of-semester closing procedures were reviewed.

Meeting Minutes – February 12, 2004

The making of plans to further address rodent issues followed updates on various maintenance requests. We were reminded, again, that the Br. Augustine Center on Uber Street requires attention by the grounds crew on a regular basis.

Meeting Minutes – February 5, 2004

Discussion focused on excessive trash in front of several units and in the dumpsters at St. Miguel. Initiating summer plans for refurbishment and conferences was also shared.

Meeting Minutes – January 29, 2004

We learned about the University’s recycling program and the challenges it brings. The remainder of the meeting focused on maintenance request updates and concerns about after-hour maintenance requests.

Meeting Minutes – January 22, 2004

A persistent issue of the North Halls exit doors not being reset after activation of the fire alarm system was discussed and a plan of action was devised. Vandalism, in the form of damaged ceiling tiles, was reviewed and action … Continue reading

Meeting Minutes – January 15, 2004

Follow-up on outstanding maintenance issues was the first order of business. Heat was a hot topic and included the research for providing a permanent source for the North Halls SDR Booth and properly identifying heat problems in the residential facilities. … Continue reading

Meeting Minutes – January 8, 2004

Besides follow-up on various maintenance requests, an update was provided on the progress of installing a data line drop to the SDR Booth in St. Edward and St. Francis. A proposal for laundry room upgrades was reviewed. Follow-up by the … Continue reading

Meeting Minutes – December 11, 2003

In addition to general business and limited updates on maintenance requests due to poor meeting attendance, the issue of heat in the North Halls SDR Booth was discussed. The exterminator’s intentions were shared regarding their approach to prevent and reduce … Continue reading

Meeting Minutes – December 4, 2003

Community Development shared the Health, Maintenance and Safety Inspection report and clarified items that require the attention of Physical Facilities. Mattress replacement and mattress cover procedures were reviewed.

Meeting Minutes – November 20, 2003

Holiday decorating guidelines were presented by Community Development and reviewed by Physical Facilities. A Christmas tree is being purchased for the Union lobby. Facilities will advise on placement and installation. A list of common area damages was reviewed and a … Continue reading

Meeting Minutes – November 17, 2003

No Meeting.

Meeting Minutes – November 6, 2003

In addition to general business and maintenance request updates, guest space protocol was reviewed. We learned that the University has a new service provider for extermination.

Meeting Minutes – October 30, 2003

Following general business and maintenance request updates, Thanksgiving Closing procedures were discussed. An update was provided on vandalism and excessive cleaning incidents.

Meeting Minutes – October 23, 2003

In addition to general business and maintenance request updates, fire extinguisher conversion and security was discussed. An outside contractor will be providing quotes to complete the data line drops for the SDR booths and also address the laundry room issues … Continue reading

Meeting Minutes – October 16, 2003

Updates on various maintenance requests were followed by the making of plans to remove unapproved air conditioning units in the residential facilities. We were reminded that the Br. Augustine Center on Uber Street requires attention by the grounds crew on … Continue reading

Meeting Minutes – October 9, 2003

Discussion focused on procedure to rest fire alarm pull stations in the Manor Apartments. Student mailbox repair and maintenance was also discussed.

Meeting Minutes – October 2, 2003

We learned that the repairs to the windows in Union 34 have been completed. The remainder of the meeting focused on maintenance request updates and security concerns surrounding malfunctioning hardware in the La Salle Apartments.

Meeting Minutes – September 25, 2003

Discussion continued on facility requirements for the implementation of the Union security proposal. A security issue involving the handicapped door at St. Neumann was brought forward and a recommendation for resolution was proposed by Physical Facilities. The Administrative Services maintenance … Continue reading

Meeting Minutes – September 18, 2003

Follow-up on outstanding maintenance issues was the first order of business. Top on the list was the seemingly perpetual leak in Union 34 windows. A security proposal for the La Salle Union was discussed, focusing on key facility issues that … Continue reading

Meeting Minutes – September 11, 2003

Besides follow-up on various maintenance requests, an update was provided on the progress of the creation of two new standard triples in St. Katharine. Maintenance requests submissions were discussed with the proposal of creating a web form to allow maintenance … Continue reading